Our service for your events

The Tourismus & Congress GmbH offers an all-inclusive service, which comprises:

a complete concept and offer for your requested event
just one institution to contact and to work with instead of many different others
coordination of all performers from all sectors
bundling of all kinds of communication
a competent partner right at the location
long-term cooperation with the top performers
an in-house service, such as a marketing department, a hotel reservation department and an event department (BONNTICKET)
auditing

Event Location
investigation
presentation and selection of event locations
advice per telephone as well as right at the location
negotiations with the event location
supervising right at the location

Print Media / Advertising Material
design and production of invitations, information brochures and further advertising material with partner agencies

Hotel Reservation
purchase and reservation of hotel rooms (contingents)
installation of an internet contingent
taking care of these contingents
communication with the participants
confirmations etc.
registration of the participants or registration on behalf of the organizer
correspondence with the guests and the hotels

Registration of the participants including online registration
provision of the registration software
preparation of the registration profile (data mask, registration confirmation etc.)
preparation of a concept for the individual participants, confirmation and information letters etc.
communication with the participants
printing of badges
registration of the participants right at the location
preparation of registration lists

Technical Service
conference technique
office technique
EDP equipment
safety technique
mediation
coordination before and supervising during the event

Interpreter Service
organisation and taking care of the interpreters
coordination of the verbal contributions in writing, before and during the event
supervising during the event

Logistics
organisation of the participants’ arrival
flight reservations
transfer services from the airport, such as bus / VIP shuttles etc.
preparation of transfer lists
coordination with the event location and supervising right at the location

Safety
organisation of maintenance staff
taking care of safety regulations

Personnel
provision, briefing and supervising of personnel from all sectors, such as hostesses for registration, documentation, care, office service, or personnel for safety, techniques or others

Catering
coordination with the caterer
selection of food and beverages
coordination and supervising right at the location

Exhibition Management
exhibition concept
provision of exhibition grounds
coordination subject to the respective regulations
communication with the exhibitors

Accompanying Programmes
planning, organisation and realisation of accompanying programmes of all kinds
accompanying programmes during the conference, such as excursions, events at night etc.
mediation of conference rooms
arrangements with gastronomy
coordination and supervising of the artists, decoration etc.

Others
tickets: organisation of event tickets, “ÖPNV” tickets
touristic brochures: provision of brochures
information counter: organisation of a touristic information counter for taking care of the participants

Conference-Service Partners of the Tourismus & Congress GmbH
Univers, Avis-Kurscheid, Maritim, Lohmeier & Deimel, Günnewig Catering Services, Kötter-Sicherheitsdienste, Verbateam, Kuchem, ICS Brähler, PM Styling ...

Information and booking:
Tourismus & Congress GmbH    
Meetings/Incentives
im WorldCCBonn
Platz der Vereinten Nationen 2  
53113 Bonn
Telephone: +49  (0) 228 / 77 41 31
Telefax: +49 (0) 22 8 / 77 41 77
Email: juenger(at)bonn-region.de